Event Terms

Events covered by this document are organized by sprintd GmbH, c/o Christoph Kohler, Brohegasse 53, 4126 Bettingen, Switzerland, UID CHE-397.280.023. For these events sprintd is the organizer, so these terms are between you and us.

Venues host us but are not the organizer. Events run by other organizers on the sprintd platform have their own terms, linked from their own event page. If an event page links terms other than these, those apply instead.

Each event states its own minimum age on the event page, measured on the first day of the event. Most events are 18 and over. You apply through the sprintd platform, we review applications on a rolling basis, and being accepted means confirming your place by the deadline we give you.

Participants under the age of majority.Some events are open to participants aged 16 and 17. Where an event is, a participant who will be under 18 on the first day of the event, or under the age of majority where they live, must have a completed guardian consent form accepted before their place is confirmed. The parent or legal guardian agrees to these terms on the participant’s behalf. The participant agrees to the photography, filming and personality items in section 7 themselves, because those are theirs to give and nobody can give them on their behalf. Nothing in section 10 limits any liability that cannot be limited in advance by law, and that applies in particular to a participant under the age of majority.

You take part in person for the duration of the event. You may work alone or in a team, up to the size stated on the event page. You bring your own laptop and any hardware you want to use.

What we provide, including food, drinks, and whether you can stay overnight on site, is stated on the event page. Where overnight stay is offered it is your choice, not a requirement, and you bring your own sleeping bag and anything you need to be comfortable.

You own your work. You keep all intellectual property in what you build. sprintd takes no ownership of it, at any point, for any reason.

Cases are provided by partner companies. If you work on a partner’s case and submit a project, then at the moment you submit you grant that partner a licence to your submission. It is:

• non-exclusive, so you keep the right to use your work yourself and to license it to others, subject to section 4;
• worldwide, royalty-free, and irrevocable;
• a right to evaluate, test, modify, build on, and use your submission in that partner’s own products and operations;
• limited to that partner and to the case you worked on. No other partner at the event gets anything.

The partner does not get the right to stop you using your own work, to claim ownership of it, to resell your submission as a standalone product, or to any further work by you. If they want any of that, they have to agree it with you separately, and you are free to say no.

If a negotiation with the partner does not succeed, the licence above still stands. You never lose it, and they never lose it, because of a failed negotiation.

For six months after the last day of the event, if you want to sell or license your submission to a third party, tell the partner whose case you worked on first, and give them 30 days to make you an offer. If they do not respond within 30 days, or you cannot agree terms, you are free to go ahead with the third party.

This does not stop you building. During those six months and after, you may keep developing your project, use it, publish it, show it in your portfolio, enter it elsewhere, and found a company on it. The only thing this section asks is that you give the partner a chance before you hand that specific solution to someone else.

After six months, this obligation ends completely.

When you submit, you confirm that:

• you and your team built it during the event, and it was not commissioned or bought;
• you are free to grant the licence in section 3. If your employer or your university has a claim over what you create, check before you apply, because we cannot check it for you;
• you have the right to include anything third-party in it, and you have respected the licences of any open-source components you used;
• it does not infringe anyone else’s rights and is not unlawful.

Anything you brought with you that already existed stays yours and is not covered by section 3, except that the partner may use it to the extent it is built into what you submitted.

Partners may share confidential material with you as part of their case: internal data, documents, metrics, or plans. Where material is marked confidential, keep it confidential. Do not share it, publish it, or use it for anything except working on that case at that event. This continues after the event ends.

This applies to what the partner gives you. It does not apply to what you build. Your own project is yours to publish and talk about, unless you have separately agreed otherwise with the partner.

It also does not apply to information that is already public, that you already knew, that you work out independently, or that you receive lawfully from somewhere else.

We document our events. By taking part you accept that photographs and video will be taken and that sprintd and its partners may use them to document and promote the event and future events, including on sprintd.org and on social media.

If a specific image or clip of you is a problem, write to alexandros@sprintd.org. We will review it and, where your request is reasonable, stop using it going forward.

Where an event has prizes, they are described on the event page. They are awarded by the jury, and the jury’s decision is final. We pay prize money to the individual members of a winning team rather than to one person, so nobody has to redistribute it.

Prize money is income and you are responsible for declaring it where you are tax resident. We do not withhold tax, and we cannot advise you on your tax position.

We may change or replace a prize if we have to, and we will say so if that happens.

The Code of Conduct applies throughout. Follow the instructions of our team and of venue staff, particularly on safety.

If you break the Code of Conduct, break these terms, or put someone at risk, we may remove you from the event without a refund of anything you have spent, and we may disqualify your submission.

You are responsible for your own belongings, including your laptop. Venues are shared and are not secure, so do not leave valuables unattended. We are not liable for property that is lost, damaged, or stolen, except where we caused it intentionally or through gross negligence.

You take part at your own risk and are responsible for your own health and accident insurance. Tell us about allergies, dietary needs, accessibility needs, and an emergency contact through the platform, so we can plan for them. Tell a member of our team immediately if you feel unwell.

If you stay overnight, you do so voluntarily. It is not accommodation and there is no separate sleeping facility beyond the space we make available.

We may change the schedule, the cases, the partners, the jury, or the format. If we have to cancel or postpone, we will tell you as soon as we can. Where taking part is free there is nothing to refund, and we are not liable for travel, accommodation, or other costs you have incurred.

How we handle your personal data is set out in our Privacy Policy. For an event, we share your builder profile and contact email with the partners of that event, for the purposes of that event only. What you tell us for logistics, meaning dietary needs, allergies, accessibility needs, and your emergency contact, is seen only by our organizing team and is never shared with partners or made public.

Swiss law applies. The courts of Basel-Stadt have jurisdiction, subject to any mandatory place of jurisdiction the law gives you as a consumer. If a provision here is invalid, the rest stays in force.

Questions before you apply: alexandros@sprintd.org.